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GC Services · Pre-Bid Representation

Need a Mid-Atlantic representative at your next pre-bid? We’re already in the region.

iHart Services attends pre-bid conferences, site walks, and pre-proposal meetings on behalf of out-of-state general contractors across federal, state, and local solicitations in Virginia, Maryland, DC, and the broader Mid-Atlantic. Detailed notes, photos, Q&A capture, and walkthrough documentation — delivered same-week.

Request a representative See pricing
iHart Services coverage map — Virginia, Maryland, Washington D.C.
Coverage

Where we cover

Boots on the ground across Virginia, Maryland, and Washington, D.C.

Coverage area

Virginia · Maryland · Washington, D.C.

Federal installations across our coverage area, including USDA Forest Service ranger districts, USACE sites, military installations (subject to base access coordination), VA medical centers, and federal courthouse properties.

Pricing

Three tiers. Clear scope.

Pick the package that matches your bid stakes. Each tier includes everything in the tier below, plus its own deliverables.

Tier 01

Attendance

$350

For solicitations where the pre-bid is required and your team simply needs documented attendance.

  • ✓Sign-in confirmation and attendance verification
  • ✓One-page written summary (key dates, sign-in capture, basic Q&A)
  • ✓Email delivery within 48 hours
  • ✓Standard mileage included up to 50 miles from our HQ
Request Attendance
Most Popular
Tier 02

Standard Package

$750

The right tier for serious bidders who need real intelligence from the room.

Everything in Attendance, plus:

  • ✓Detailed meeting notes with timestamps
  • ✓Photo documentation of the site (15–25 images)
  • ✓Full Q&A capture (questions, answers, names where appropriate)
  • ✓Bidder list intelligence (attendees, company representation)
  • ✓Same-week email delivery (typically within 3 business days)
Request Standard
Tier 03

Premium Package

$1,250

For complex sites, federal installations, or solicitations where the bid hinges on site detail.

Everything in Standard, plus:

  • ✓Walkthrough video (5–10 minutes, narrated)
  • ✓Field measurements where accessible
  • ✓Follow-up questions submitted to the contracting officer on your behalf
  • ✓30-minute debrief call with your bid team
  • ✓Same-week delivery prioritized
Request Premium

Add-ons

  • Mileage beyond 50 miles from our HQ $0.75 / mile
  • Same-day or next-day turnaround +$150
  • Multi-day site walks (2–3 days) Day rate on request
  • Federal installation base access coordination $250
  • Complex multi-building or specialized scope Quoted on request
Engagement Policy

How we handle conflicts of interest.

iHart Services attends pre-bid events in an information-gathering capacity only. We do not attend pre-bids for solicitations where iHart has registered intent to bid. All engagements require a signed engagement letter that defines scope, deliverables, and information rights. Payment is due in advance for first-time clients. We retain the right to use publicly-disclosed information from any pre-bid we attend for general market intelligence purposes; client-specific notes, photos, and Q&A are the client’s property.

Process

How it works

Five steps from request to deliverable. We handle conflict-check and engagement letter inside business hours.

  1. 01

    Send the request

    Send us the solicitation number, pre-bid date and location, and your preferred package. Or use the form below.

  2. 02

    Conflict-check & engagement letter

    We confirm availability and conflict-check the solicitation against iHart’s own pursuit pipeline. If clear, we issue a one-page engagement letter.

  3. 03

    Engagement countersigned, payment received

    Payment received, engagement letter countersigned. We attend the pre-bid on the scheduled date.

  4. 04

    Deliverables emailed

    Deliverables emailed per your selected package timeline.

  5. 05

    Optional: debrief call

    30-minute debrief call (included with Premium, available a-la-carte at $200).

Daphne Hart on site — iHart Services representative
Why iHart Services for this work?

A real prime contractor — not a freelance bid runner.

  • We’re a federally-certified prime contractor

    Not a freelance bid runner — a real business with SAM registration, insurance, and a track record of attending procurement events as a participant ourselves.

  • We know how the room works

    Capturing the right Q&A, identifying the bidder list, reading the signals that matter — these come from being in pre-bids on our own behalf, not just on yours.

  • Clear conflict policy

    We don’t attend pre-bids where we’re bidding. Written into every engagement letter.

  • One point of contact

    Daphne handles intake. You don’t get bounced between schedulers and field reps.